The following information was taken from Census Instructions.
A midnight census count should be done daily by a staff member on duty at 12 a.m. Documentation of residents out of the facility should then be provided to the business office manager who records the information on the Facility Census Spreadsheet.
The Facility Census Spreadsheet should reflect the number of days the resident is billed for.
Example
A resident is discharged on the 25th but the circumstance allowed us to bill through the last day of the month.This resident should be listed on the bottom of the rent roll according to the discharge date. The resident should be listed on the Facility Census Spreadsheet according to the number of days billed for, regardless of whether or not they were in the facility.
Always check that your Facility Census Spreadsheet is dated with the appropriate month and has the name of your facility at the top of the page.
The Census/Rent Roll Form can be DOWNLOADED HERE.