The information on this page may be downloaded in MS Word format here.
Once a week, a payables package should be sent to the home office for processing (with the exception of emergencies). The following is a list of instructions for the payables packages that are sent in:
Utility Bills – Any utility bills included in your payables package should always be on the top. If the utility bill is not mailed in time for payment it should be faxed to Selah with original documentation to follow in the mail.
Invoices – The invoices sent in should be originals.
Approval – All invoices must be approved by the Executive Director and coded.
Check Requests – Check requests should include back-up info on what is requested. Check request should also always be coded. The ONLY time a Check Request should be faxed in, is in an EMERGANCY.
Immediate Requests – Any requests for immediate payment must be made known to Accounts Payable by phone or written on check request with the reason for immediate payment.
Notations – Do not code or write on the remittance section of the invoice.
Past due invoices – If you are sending past due invoices at home office request, please make a notation of your conversation on a sticky note.